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Human Resources Assistant II - 008305

University of South Alabama

Mobile, Alabama, United States (on-site)

5 days ago

Human Resources Manager

Surgical Directions

Chicago, Illinois, United States (remote)

21 days ago

Human Resource/Payroll Systems Support Coordinator

Greater Columbia River Information Service Center

(remote)

24 days ago

Member Relations Manager

NTCA—The Rural Broadband Association

(remote)

24 days ago

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Human Resources Assistant II - 008305

University of South Alabama

Mobile, Alabama, United States

(on-site)

Posted 5 days ago

Job Function

Other

Description

Posting Details

Position Information

Position Number	008305
Position Title	Human Resources Assistant II - 008305
Division	Finance and Administration
Department	174000 - Human Resources
Minimum Qualifications	High school diploma or equivalent and four years clerical experience, three of which were in human resources or related function. An equivalent combination of education and experience may be considered.
Preferred Qualifications	Experience using Banner HR/Payroll System is preferred.
Job Description Summary	The University of South Alabama's department of Human Resources is seeking to hire a Human Resources Assistant II. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Answers multi-line telephone and directs calls in a professional manner. Serves as receptionist, greeting and routing visitors. Assists applicants with on-line application process, as appropriate. Assists with the processing of employee appointment and termination documents. Creates and maintains files, as applicable. Maintains accurate employee biographical and demographic information using the Banner HR/Payroll system. Prepares and proofs correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel. Compiles statistics from various sources. Schedules meetings and appointments. Assists with the scheduling of new clients for the Employee Assistance Program. Prepares the Employee Assistance Program initial file for each new client. Copies and faxes correspondence and other documents. Prepares mail for pick-up, and distributes mail as applicable. Interacts by telephone, letter, e-mail or in person with employees, applicants, and others in a professional manner. Prepares photo ID's using a computerized badge system. Assists with the maintenance of active and terminated personnel files. Assists with purging files according to retention schedule. Maintains electronic log of various documents using Excel. Assists with maintaining receipt of performance evaluations, and informs departments of outstanding evaluations. Maintains tenant logs for Technology Park and prepares ID cards as authorized. Researches discrepancies and notifies appropriate personnel of any issues requiring special attention. Ensures compliance with Banner Data Standards when entering data. Works with departments and Human Resources staff to ensure timely completion of Banner forms. Completes verifications of employment for various agencies. Travels to various campuses as assigned. Ensures confidentiality of employee information; prints, scans, copies and/or distributes documents, as needed. Provides backup to other HR staff during absences to include ordering equipment and supplies, preparing payment forms, submitting copier and other equipment repair requests, serving as liaison with the Computer Center and Telecommunications regarding setup of equipment or equipment issues, and serving as liaison with the Facilities Department, and Technology and Research Park, regarding building or facility issues. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Answers multi-line telephone and directs calls in a professional manner.
Serves as receptionist, greeting and routing visitors.
Assists applicants with on-line application process, as appropriate.
Assists with the processing of employee appointment and termination documents.
Creates and maintains files, as applicable.
Maintains accurate employee biographical and demographic information using the Banner HR/Payroll system.
Prepares and proofs correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel.
Compiles statistics from various sources.
Schedules meetings and appointments.
Assists with the scheduling of new clients for the Employee Assistance Program.
Prepares the Employee Assistance Program initial file for each new client.
Copies and faxes correspondence and other documents.
Prepares mail for pick-up, and distributes mail as applicable.
Interacts by telephone, letter, e-mail or in person with employees, applicants, and others in a professional manner.
Prepares photo ID's using a computerized badge system.
Assists with the maintenance of active and terminated personnel files.
Assists with purging files according to retention schedule.
Maintains electronic log of various documents using Excel.
Assists with maintaining receipt of performance evaluations, and informs departments of outstanding evaluations.
Maintains tenant logs for Technology Park and prepares ID cards as authorized.
Researches discrepancies and notifies appropriate personnel of any issues requiring special attention.
Ensures compliance with Banner Data Standards when entering data.
Works with departments and Human Resources staff to ensure timely completion of Banner forms.
Completes verifications of employment for various agencies.
Travels to various campuses as assigned.
Ensures confidentiality of employee information; prints, scans, copies and/or distributes documents, as needed.
Provides backup to other HR staff during absences to include ordering equipment and supplies, preparing payment forms, submitting copier and other equipment repair requests, serving as liaison with the Computer Center and Telecommunications regarding setup of equipment or equipment issues, and serving as liaison with the Facilities Department, and Technology and Research Park, regarding building or facility issues.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	10/24/2025
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you at least 18 years of age?
- Yes
- No
* Do you have a legal right to work in the United States?
- Yes
- No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
* What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
* How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other

Applicant Documents

Required Documents

Optional Documents

Resume
Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI279152180

Job ID: 80860677

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Job Location

Median Salary

Net Salary per month

$3,393

Cost of Living Index

61/100

Median Apartment Rent in City Center

(1-3 Bedroom)

$1,083 - $1,833

Safety Index

35/100

Utilities

Basic

(Electricity, heating, cooling, water, garbage for 915 sq ft apartment)

$150 - $200

High-Speed Internet

$60 - $75

Transportation

Gasoline

(1 gallon)

$2.88

Taxi Ride

(1 mile)

$2.04

Data is collected and updated regularly using reputable sources, including corporate websites and governmental reporting institutions.