Description

Job Summary:

A fast-growing professional services firm working in a fully remote environment is seeking a dedicated and detail-oriented Full-time, Non-Exempt, Payroll and Human Resources Administrator to join our dynamic team. We are committed to professionalism, responsiveness, trustworthiness, and humility. We support a team-oriented culture while valuing individual expertise and accountability.

The ideal candidate will possess a strong background in payroll and benefits, including payroll tax and compliance. This role requires a self-starter who thrives in a fast-paced professional services environment, is courteous, adept to multi-tasking, enjoys working with partners and collaborating with a small team to drive continuous improvement. This role requires strong attention to detail, and excellent communication skills.

Familiarity with multi-state and variable compensation for K-1 partners, commission payments or related experience is highly desirable. Experience in a professional services environment is also desirable. 

Base Pay: $31.00 - $33.00 plus overtime. Bonus eligible. 

Benefits:

• 401(k)
• Medical, Dental, and Vision Insurance (30 hours only)
• Life, disability, critical illness insurance (30 hours only)
• Paid Time off
• Flexible Schedule
• Remote work environment

Schedule:  Monday – Friday

Work Location: Fully remote

To Apply:

Submit your resume and a brief cover letter outlining your qualifications and interest in this role. We welcome applicants who value collaboration, professionalism, and continuous learning. 

Requirements

Key Responsibilities:
Multi-State Payroll:  

•       Perform all aspects of multi-state bi-weekly and semi-monthly payroll processing for multiple companies using ADP Workforce Now platform.
•       Specifically, use ADP Workforce Now to process timely and accurate bi-weekly and semi-monthly payrolls 
•       Review employee timekeeping entries for compliance with Wage & Hour regulations and federal and state law  
•       Reconcile payroll related accounts monthly.
•       Ensure the accuracy of ADP quarterly and annual ADP tax filings
•       Maintain state required tax information within ADP
•       Review and respond as necessary to correspondence from outside agencies including insurance/benefit providers, state and local tax agencies, garnishments, QDRO’s and others.   
•       Audit benefit related deductions monthly for accuracy
•       Provide payroll and statistical reports for the CFO and Accounting Team and perform analytics 
•       Address partner-specific compensation and benefit needs with discretion and accuracy 
•       Draft, revise, and implement policies and procedures

Human Resources/Benefits:

•       Provide ongoing HR and benefits support to staff, management and partners regarding benefits, policies and leaves
•       Conduct partner and employee onboarding and benefit orientations in conjunction with other HR/Payroll staff
•       Maintain accurate and compliant records
•       Assist in administration of partner-related benefit and deferred compensation reporting. 
•       Assist with managing enrollments, terminations, and changes for health, dental, vision, H.S.A., life insurance and other benefits. 
•       Perform reconciliations monthly and manage benefit related payroll deductions. 
•       Educate employees and partners on eligibility, contributions and distributions
•       Serve as a back-up to outside advisors, custodians and auditors on benefit-related matters.
•       Assist with open enrollment processing 
•       Reconcile payroll related accounts on a quarterly basis.
•       Review system preparation of reporting including W-2’s and ACA required forms.
•       Assist in preparation of Form 5500
•       Assist in providing information for preparation of K-1s 
•       Prepare internal standardized reports and ad hoc reports as required.
•       Audit benefit-related payroll deductions to carrier invoices on a monthly basis.
•       Process authorized changes to pay and deduction information as required.

Experience and Skills:

•       Minimum of 5 years’ experience in Payroll and Benefits
•       Knowledge of ADP Workforce Now or comparable HRIS/payroll systems
•       Advanced Excel skills (Pivot tables, formulas, data analysis)
•       Knowledge of state and local labor law and other compliance
•       Exceptional organizational, reconciliation, and interpersonal communication skills
•       Ability to explain complex benefit and tax concepts to non-financial professionals.
•       Strong self-motivation and ability to work independently in a remote setting.
•       Demonstrate a willingness to work as a team, and an overall positive attitude.
•       Demonstrate good judgment, ability to manage stress and initiative on a consistent basis.
•       Prioritize and implement Pierson Ferdinand policies and procedures appropriately.
•       Follow instructions from supervisors and authorized management team.
•       Multi-state and Commission or Partner payroll experience 

Qualifications: 

•       Associates or Bachelor’s degree in Accounting, Human Resources, Finance, Economics, or related field
•       Professional certifications (APA FPC or CPP, CEBS, SHRM-CP)